In other Linux distributions, such as Ubuntu, you can use Nautilus, an equivalent application to manage files. In business use cases, the Windows Explorer, and its equivalent tools, may not be equal to the task. Enter cloud-based file management software.
As the name suggests, this type of application is hosted in the cloud and is designed with automation at its core. As such, it syncs data between your devices, maintaining a clear hierarchical order of files on the remote server. Beyond that, a cloud-based file manager enables you to access files anytime, anywhere via a web browser. Be sure to check this Apple iCloud vs Microsoft OneDrive guide to learn how the two platforms compare.
There is no doubt, transitioning from a paper filing system to a fully digital one can be intimidating. However, the stark of benefits that come with digital file management makes the entire process worth the hassle. Some of the popular benefits include:. Luckily, this is not the case with file management software. The solution allows you to find the right folder for each file and transfer your documents accordingly within minutes.
This prevents misfiling errors and facilitates a shorter working time, enabling you to progress quickly with other duties. Better still, accurate filing is a cost saver. According to present data, on average, businesses lose 7. Problems begin when a critical document is lost and needs to be replaced. Losing a file means losing several documents, which in turn means incurring more costs in replacing them.
A digital filing system stores documents in a secure database, hence minimizing the risk of losing them. A file management software solution reduces costs in multiple ways.
It eliminates the cost of property rental to archive documents. In line with this, by eliminating paper-based filing, it greatly reduces the cost of manually handling and transferring files back and forth. In addition, it eliminates file loss and thus cuts the cost of replacing lost documents.
Retrieving paper-based documents can be a tiring, inconvenient, and time-consuming process. You have to physically search through multiple drawers in each cabinet just to spot a single file from millions of hard copies. This adds up to numerous hours of wasted labor and can easily cause gridlocks to vital projects. And in a flash, the application serves up all relevant files, leaving you to pick the right one.
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